Welcome to Jefferson Regional Medical Center

EMERGENCY RESPONSE PLAN (Integrated Internal & External Disaster Plans)

It is the policy of Jefferson Regional Medical Center Association to be prepared to respond to a variety of emergencies and disasters, with the goal being to keep all persons safe and secure while maintaining a functional facility.

SECTION 2:  PURPOSE

The Emergency Response Plan is an integrated plan to be used as a guide in the event of a disaster or other situation which jeopardizes the safety or health of person(s) upon the property of the facilities, or a community disaster which stresses the resources of the facility.

While the Plan provides clear, concise guidance on actions to be taken to mitigate the effects of a disaster, an effective response can only be accomplished when experienced managers and employees respond in accordance with this Plan and use their own good judgment.

Although many instances will not require the full scale implementation of the ERP, every response should reflect the guidelines outlined herein.  For example, hospital employees will be called on throughout the year to respond to disaster situations (severe storms,  smoking trash cans, for example).  Even though a particular incident may seem insignificant, the response should always follow these guidelines.

This ERP does not specifically address all potential disasters, however; it does address those situations which are most likely to occur to the facilities or cause staffing level concerns.

This ERP has been systematically developed to emulate the Incident Command System used by Emergency Response Personnel (Fire, EMT, Police etc.).

The policy is broken down into Annexes and Appendixes to allow for easier use and updating.


POLICY NO:  EM-ERP-1

JEFFERSON MEMORIAL HOSPITAL
POLICY/PROCEDURE

SUBJECT: EMERGENCY RESPONSE PLAN
(Internal / External Disaster Plan)

DISTRIBUTION:  All Jefferson Regional Medical Center Facilities

SECTION 2:  PURPOSE  (continued)


I. DEFINITIONS:

Annexes: Actual parts of the main body/ policy to be used in conjunction with the Appendixes           if appropriate.

      Appendixes: Individual supplemental which can be used by themselves or in conjunction with
                          the main ERP.

II. TABLE of CONTENTS:

Annex A. Activation & Termination of the Emergency Response Plan

Annex B.   Hospital Emergency Incident Command System

Annex C.   Job - Action Sheets for HEICS

Annex D.   Forms

Annex E.   Evacuation

Annex F. Resources Listing (contingencies)

Appendix 1.    Fire Response (Dr. Red)
Appendix 2.    Weather Response (Gray / Black Alert)
Appendix 3.    Wandering / Lost Patient    (Code Green)
Appendix 4.    External Disaster (MCI)             (Code 3)
          Mass Causality Incident
Appendix 5.    Chemical Spill (Accidental) ----------
Appendix 6.    Infant Abduction (Code Pink)
Appendix 7.    Hostage Response (Code 7)
Appendix 8.     Earthquake Response --------
      Appendix 9.     Weapons of Mass Destruction      --------
       Nuclear, Biological, Chemical

POLICY NO:  EM-ERP-1

JEFFERSON MEMORIAL HOSPITAL
POLICY/PROCEDURE

SUBJECT: EMERGENCY RESPONSE PLAN
(Internal / External Disaster Plan)

DISTRIBUTION:  All Jefferson Regional Medical Center Facilities

SECTION 2:  PURPOSE  (continued

III. CATEGORIES of DISASTERS:

1. Internal Disaster, a situation occurring to or with-in the facility. (i.e. fire “Dr. Red”)

2. External Disaster , a situation not directly effecting the facility. (i.e. plane crash)

IV. CLASSES of DISASTERS and (THREAT LEVEL) :

A. Natural Hazards

1. Tornadoes (medium, seasonal)
2. Severe Weather     (high, seasonal)
3. Winter storm (medium, seasonal)
4. Fire (low)
5. Earthquake (medium - high)

B. Technological Hazards

1. Systems Failures “power failure” (low-medium)
2. Radioactive Material Incidents   (low)
3. Hazardous Material Incident      (medium)
4. Fire       (medium)
5. Mass Transportation Accident, “plane, train crash” (medium)

C. Man-made Hazards

1. Nuclear attack (low)
2. Chemical / Biological attack (low-medium)
3. Terrorism (Domestic) (low-medium)
4. Civil disorder / Insurrection (low-medium)
5. Terrorism (International) (low)

V. The 4 Phases of Emergency Management

· Mitigation-activities that are designed to avoid or prevent disaster from occurring, and to reduce the ill effects of those that are unavoidable.  This is the best and least expensive form of emergency management.  A good example of mitigation is prohibiting development in flood plains.

Ø Jefferson Regional Medical Center Provisions for Mitigation

Safety Committee Meeting (Actions, Recommendations)

Safety Surveillance Program (Findings & Actions)

Preventive Maintenance Programs
Þ Clinical Engineering
Þ Maintenance

Local Emergency Planning Committee (Membership & Participation)

Hazard Vulnerability Analysis (Recommendations, Historic Data)

Facility Rounds (Action Recommendations)

Construction

· Preparedness-plans or procedures designed to save lives and to minimize damage when an emergency occurs. Planning, training, and disaster drills are the essential elements of preparedness.

Ø Jefferson Regional Medical Center Provisions for Preparedness

Planning & Policies Development

Training (New Employee Orientation & Monthly Mandatories)

Drills

· Response-actions taken to save lives and prevent further damage in a disaster or emergency situation. Response is putting preparedness plans into action. Response activities may include damage assessment, search and rescue, fire fighting and sheltering victims.

Ø Jefferson Regional Medical Center Provisions for Response

Policies
Þ ERP (Emergency Response Plan)
Þ ICSE

· Recovery-actions taken to return the Hospital to normal following a disaster. Repairing, replacing, or rebuilding property are examples of recovery.

Ø Jefferson Regional Medical Center Provisions for Recovery

Damage Assessment

Contingency Plans

Repairing, Replacing

SECTION 3:  PROCEDURE
POLICY NO:  EP-ERP -1

JEFFERSON MEMORIAL HOSPITAL
POLICY/PROCEDURE

SUBJECT: EMERGENCY RESPONSE PLAN
(Internal / External Disaster Plan)

DISTRIBUTION:  All Jefferson Regional Medical Center Facilities
SECTION 3:  PROCEDURE (continued)

US Patent Numbers 7,720,998 B2, 7,836,207